We have been getting inquires about a recent memo instructing nurses to note all med errors in MAIS. This was drafted by a county board and approved by DODD. This is the department’s position, however we do not believe that this position is in concert with the rule. To that end, we (OPRA and OACB) are requesting a meeting with DODD to discuss. The email below was sent to county boards this morning. Please let me know if you are being asked to comply with this memo. We will send out more information as it becomes available.

Anita Allen

Begin forwarded message:

From: Lori Stanfa <lstanfa@oacbdd.org>

Subject: Re: Medication Error Notations and MAIS

Date: February 1, 2019 at 9:57:06 AM EST

To: "pcw@oacbdd.org Workgroup" <pcw@oacbdd.org>

Cc: Cheryl Copley <Cheryl.Copley@dcbdd.org>, "pcw@oacbdd.org Workgroup" <pcw@oacbdd.org>, Samantha LaSalvia <samantha.lasalvia@lakebdd.org>

Good morning. Since the release of this document there has ben a fury of emails and calls to DODD about the actual implications of implementing this process. I spoke with Janet Winterstein yesterday at length as many providers do not believe that the rules are crystal clear on this requirement. OACB and OPRA along with several of our members will be meeting in February with DODD staff to discuss and clarify the actual rule requirements as it seems somewhat open to interpretation.

 I would ask you to put the brakes on sharing or enforcing this information in the meantime to allow us to work with DODD leadership on this issue. Thanks so much!

Lori Stanfa
Senior Policy Analyst
Ohio Association of County Boards
Serving People with Developmental Disabilities
73 East Wilson Bridge Road, Suite B1
Worthington, Ohio 43085
Office: 614-431-0616

Cell: 614-563-7183

oacbdd.org | Twitter | Facebook | YouTube

On Jan 9, 2019, at 10:31 AM, Samantha LaSalvia <samantha.lasalvia@lakebdd.org> wrote:

You’re welcome Cheryl. 

This is the final document, I did not change the title prior to sending it out, my apologies.   I worked with Janet Winterstein to create this as a way to get the information out to my providers. 

I had the same interpretation as you did prior to speaking with Janet and going over everything.

From: Cheryl Copley [mailto:Cheryl.Copley@dcbdd.org]
Sent: Wednesday, January 09, 2019 9:27 AM
To: Samantha LaSalvia <samantha.lasalvia@lakebdd.org>; 'pcw@oacbdd.org' <pcw@oacbdd.org>
Subject: RE: Medication Error Notations and MAIS

Thank you for bringing this up and spreading the word.  Here are some questions/notes/suggestions.  I’m not sure I’m interpreting the rule citation provided the same as DODD.  I don’t read this as a notation every time there is a med error, I read it as notations are made when the agency prohibits a staff person from passing meds…  I’ll be interested to see the final doc.    

Cheryl Copley-Cimino Provider Coordinator Delaware County Board of Developmental Disabilities 7991 Columbus Pike, Lewis Center, OH 43035 740.201.3605 | www.dcbdd.org

IMPORTANT: The contents of this email and any attachments are confidential. They are intended for the named recipient(s) only. If you have received this email in error, please notify the sender immediately and do not disclose the contents to anyone or make copies thereof.

From: pcw@oacbdd.org [mailto:pcw@oacbdd.org] On Behalf Of Samantha LaSalvia
Sent: Tuesday, January 08, 2019 3:55 PM
To: 'pcw@oacbdd.org'
Subject: Medication Error Notations and MAIS

Hi All-

Up until recently, I was not aware that when a DD personnel with a medication administration certificate makes a med error, that it needs to be notated on their certificate. When I presented that information to my providers at a recent meeting, neither were they.

I worked with Janet Winterstein at DODD to create the attached informational document regarding Medication Error Notations and MAIS and wanted to share it with all of you as well.

Have a great day!

-Samantha

Samantha LaSalvia

Provider Resource Coordinator, Lake County Board of DD/Deepwood

8121 Deepwood Blvd, Building C, Mentor OH 44060

Phone: 440-350-5123

Fax: 440-350-5295

Samantha.lasalvia@lakebdd.org

Empowering individuals with developmental disabilities to engage in activities that enrich their lives and contribute to their community. Learn more at www.lakebdd.org.

You can make a difference.

THE INFORMATION AND ANY ATTACHMENTS ACCOMPANYING THIS E-MAIL ARE INTENDED FOR DISCLOSURE ONLY TO THE RECIPIENT NAMED ABOVE. ANY DISCLOSURE OR DISTRIBUTION TO ANYONE ELSE AND/OR THE UNAUTHORIZED COPYING OF SAID INFORMATION AND ATTACHMENTS IS PROHIBITED. If you have received this e-mail transmission in error, contact the sender at Samantha.lasalvia@lakebdd.org.