Here is our reimbursement policy at RVI INC.

Staff Expense Reimbursement with Individuals Served

Staff who accompany individuals to out-of-home meals and activities during the course of their work duties will be reimbursed for the costs of these meals and activities by RVI. Expenses must occur as a result of providing services in accordance with each individual’s I.S.P. Expenses must be reasonable, documented and submitted according to acceptable procedures. Normally, these procedures include providing receipts for each expense item and submitting a completed Expense Sheet to your supervisor by the end of the month in which they occurred.

Ceilings considered relative to meals should be consistent with the following ranges:

Breakfast No more than $5.00.

Lunch No more than $7.00.

Dinner No more than $10.00.

Tips are not reimbursed per the policy. A maximum of one meal will be compensated per shift worked. Snacks and light refreshments are not covered. Meals at fast food restaurants are only covered if you dine inside the restaurant with the individual you serve.

Ceilings considered relative to activity and recreational feed:

Cost of more than $15.00 per activity need to be approved by your supervisor prior to the expenditure.

Mileage incurred during the regular course of your duties , as consistent with each individual’s I.S.P, will be reimbursed to you at the rate set forth by the IRS(changes periodically). Mileage is only reimbursable when the client is with you in your personal vehicle or you are traveling between client homes.

(Form: Expense Reimbursement and Form: Vehicle Mileage Reimbursement)

Laura Borows

Service Coordination

& Compliance Director

RVI INC.

419-898-5250 ext. 3056

From: opra_members@opra.simplelists.com [mailto:opra_members@opra.simplelists.com] On Behalf Of Anita Allen
Sent: Wednesday, January 02, 2019 9:46 AM
To: opra_members@opra.simplelists.com
Subject: Member Question

Happy New Year everyone! Please see a member question below. Any assistance is greatly appreciated.

When staff takes a client out to get food we are finding it difficult to determine when it is appropriate for the staff to use agency petty cash to help pay for their meal when they take individuals out. Do any other providers have a policy in place guiding the use of agency petty cash? Does this scenario make sense? I am finding it hard to put this in writing.

Anita Allen

Vice President

Ohio Provider Resource Association

1152 Goodale Blvd

Columbus  OH    43212

614-224-6772 x110

614-655-0170 direct

614-224-3340 fax

The Trusted Voice for Providers Serving Ohioans with Disabilities for over 40 Years.

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